Nov.7 2017 Meeting

ATTENDENCE
Mayor Barry Dooley

Deputy Mayor Gord Ash

Councillor Jennifer Moores

Councillor Kelly Loch
Councillor Sharon Snooks

Councillor Glenn Clarke  
Councillor Jennifer Baker    
Jamie Clarke, Working Foreman

Shelly Butt, Town Clerk/Manager

CALL MEETING TO ORDER / WELCOME
Mayor Dooley called the meeting to order at 7:00 p.m. No Registered Delegations. 
One observer from 13B Cole’s Road.

ADOPTION OF THE AGENDA: November 7, 2017
Motion 2017-186 Baker/Loch No Additions to the Agenda
Be it resolved the agenda for the Regular Meeting of Council for November 7, 2017 be adopted as presented. Favour 7; Opposed 0; Carried
MINUTES / COUNCIL MEETING / October 17, 2017:
Motion 2017-187 Snooks/Baker No errors or omissions noted
Be it resolved, that the minutes of the Regular Council meeting of Oct 17, 2017 be adopted as presented.
Favour 7; Opposed 0; Carried
COUNCIL COMM. / STAFF REPORTS
• Bill/Accounts: Total $38, 217.28
Councillor Baker declared a conflict of interest position for bill #1& #2 as per the Municipalities Act 1999, Section 207 (1, 2) leaving the chamber at 7:03 p.m. and Mayor Dooley declared a conflict of interest position for bill #2 as per the Municipalities Act 1999, Section 207 (1, 2) leaving the chamber at 7:03 p.m.
Deputy Mayor Ash assumed chair of the meeting at 7:03 p.m.
Motion 2017-188 Snooks/Moores
Be it resolved, that bill#1 for $627.90 and bill #2 for $1,267.00 be approved for payment as presented.
Favour 5; Opposed 0; Carried Mayor Dooley/Councillor Baker returned to the regular council meeting 7:07 p.m. with Mayor Dooley resuming as chair of the meeting.
The remaining bills were presented for discussion and approval, totaling $36,322.38.
Motion 2017-189 Clarke/Loch
Be it resolved to approve payment of the remaining bills totalling $36,322.38. Favour 7; Opposed 0; Carried

• Town Clerk’s Report: Oct 18 – Nov 3, 2017
Motion 2017-190 Baker/Clarke Previously Circulated For Review
Be it resolved to accept the Town Clerk Manager’s Report, Oct 18 – Nov 3, 2017 as presented.  
Favour 7; Opposed 0; Carried
Councillor Glenn Clarke was congratulated by all for being elected as Avalon Director to the MNL Board.
Noted: Job’s Pond access blocked on south side of pond; Working Foreman to check for verification.

• Working Foreman’s Report October 16 – November 3, 2017
Motion 2017-181 Snooks/Loch Previously Circulated For Review
Be it resolved to accept the Working Foreman’s Report Oct. 16 – Nov. 3, 2017 as presented. Favour 7; Opposed 0; Carried
CORRESPONDENCE FOR ACTION
1. Royal Canadian Legion Annual Poppy Campaign request for donation.
Motion 2017-182 Clarke/Baker
Be it resolved to approve a $100.00 donation towards the 2017 Royal Canadian Legion Annual Poppy Campaign.
Favour 7; Opposed 0; Carried
2. New Business Application – Second Hand Store at 1-3 Best Avenue. TC/M advised the area is not zoned mixed development and was advertised in the Compass newspaper with no objections received.
Motion 2017-183 Baker/Loch
Be it resolved to approve the Second Hand Store Business Application for 1-3 Best Avenue, with the stipulation that at no time can the road access be impeded by patrons of the business, must be wheelchair accessible and all other applicable regulations under the Town’s Development Regulations. Favour 7; Opposed 0; Carried

3. Municipal Assessment Agency Inc. Avalon Director Ballot; deferred until next Council meeting, Nov. 28/17.

4. Municipal Affairs & Environment call for 2018/2019 Municipal Capital Works & Small Communities Fund Applications, deadline of Nov. 30, 2017; passed to Town Planning for review and recommendation to Council.

5. Municipal Affairs & Environment Re: 2017-2020 Multi-Year Capital Works Program Approval Letter; passed to Finance Committee for review and recommendation to Council.

6. Quotes, (4) for new complete snowplow to fit 2012 GMC Sierra Pick-up truck. Briefly discussed the need for another plow with respect to all plowing equipment on hand and passed to Finance Committee for review. 

7. Site Specific Health & Safety Plan 2017/2018 Winter Season requires Council Approval.
Motion 2017-184 Snook/DM Ash 
Be it resolved to approve the 2017/2018 Town of Victoria’s Site Specific Health & Safety Plan for the Pickup of Ice Control Materials at the Department of Transportation and Works Depot in Heart’s Content.
Favour 7; Opposed 0; Carried
8. Snow Clearing Regulations 2017/2018 Winter Season presented to confirm start date.
CORRESPONDENCE FOR INFORMATION/DISCUSSION
1. Ms. Marg Ryan, of Cal-Legrow Insurance Ltd. reply to inquiry regarding fire equipment coverage.
2. Victoria Recreation Commission – 2017 Annual Report (Mayor to send congratulations letter from Council)
3. Royal Canadian Legion, Remembrance Parade & Service, November 11, 2017 starting at 10:15 a.m.
4. Municipal Affairs & Environment – Approvals to Borrow- Bank Loan and GST/PST Portion for Cole’s Road 17-SCF-18-00064.
5. Municipal Affairs & Environment – Federal Gas Tax Program Payment, Year 12A for $40,800.97 received.
6. Municipal Affairs & Environment – CEEP Grant approved for $11,003.85, Amended Application submitted, deadline to apply Nov 8/17 @ 5:00 p.m. with an expected start date of Nov. 20, 2017.
7. Harris & Associates Re: King’s Road Bridge and Trestle Bridge Reports and Estimates. Town Planning Committee for review and recommendations to Council
8. Reply to inquiries sent to Mr. Steve Crocker, Minister of Department of Transportation & Works.
9. Copy of Warning Letters issued by the VVFD Executive to members: FF1002, FF1009, FF1011 and FF1016.

NEW BUSINESS
Topics Submitted for discussion:
1. Speedbumps – Passed onto the Town Management for review and recommendation to Council.
2. Current Town Street Signs & new Recreation Complex Sign – Current wooden signs are dilapidated, with consideration to be given to replacing with metal or aluminum; both passed to Town Management for review.

A Privileged Meeting was called for items #3 and #4 for confidentiality reasons, with the public dismissed for discussion. 
Motion 2017-185 Clarke/Snook
Be it resolved to call a privileged meeting at 8:51p.m. Favour 7; Opposed 0; Carried

Motion 2017-186 Snooks/Loch No visitors remaining
Be it resolved to reconvene into a regular public meeting at 10:10 p.m. Favour 7; Opposed 0; Carried

Motion 2017-187 Clarke/Baker
Be it resolved to set up a meeting with Wm. Finn Law Office or alternate law firm in immediate area, to discuss ongoing concerns with resident located at # 65 Highway East regarding Council/Staff harassment, vehicle and property issues. Favour 7; Opposed 0; Carried

Motion 2017-188 Clarke/DM Ash 
Be it resolved to give final notice to property owner at #178-184 Main Highway until November 19, 2017 to remove the abandoned pickup truck from the property or it will be towed at the owner’s expense.
Favour 7; Opposed 0; Carried
5. Town building accessibility – To be included with Town Management discussion.

6. Extra Lights required for the Recreation Complex area on Marsh Road. Briefly discussed concerns from the Recreation Commission members regarding ongoing damages, garbage, improper use of the area at night and weekends with hopes that extra lighting would have a positive impact with the ongoing concerns. Councillor Baker to get recommendations from the VRC as to the number of lights and installation areas. Town Management to review this request in addition to evaluating all town streetlights in with the town’s streetlight policy.

7. All-Terrain Vehicles Concerns– Discussed ongoing concerns with off-road vehicles using public and town owned roads within Victoria and the danger involved to the general public as well as contacting the RCMP regarding the possibility of putting off some type ATV Information/Training Session at Persalvic School. TC/M to investigate and report back to council. Also mentioned was the possibility giving consideration to the development of a Neighbourhood Watch. 

8. Town of Victoria Website should be updated with Councillors Bios, etc. All requested to submit their bios to the Communications Committee as soon as possible.
Access to the town’s general email account, townofvictoria@nf.aibn.com for the office clerk.
Motion 2017-189 Baker/DM Ash
Be it resolved that the office clerk’s computer be set up to receive emails from the town’s general email account, townofvictoria@nf.aibn.com. Favour 7; Opposed 0; Carried

9. Heavy Equipment Operator requirement. Briefly discussed current union employees and the possibility of hiring an additional part-time employee for the winter season. Discussed details of current union staff positions with the possibility of one upcoming retirement. It was concluded that Mayor Dooley and the Town Management Chair would meet with employee #1002 on Thursday, Nov. 9 @ 4:30 p.m., if available.

10. Dilapidated and varied sized culverts on Bottom Loop Road and the posed problems with water runoff.
Motion 2017-190 Moores/DM Ash
Be it resolved, that due to the dilapidated condition of the existing culverts on Bottom Loop Road, approval be given to have them replaced as soon as possible. Favour 7; Opposed 0; Carried

Additional Items Not On the Agenda
Concerns of dilapidated properties as follows:
#1-3 Rattle’s Road and #75A Burnt Woods Road. Both properties were reviewed and details were provided of previous action taken by Council. It was decided to issue another letter to the property owner of #1-3 Rattle’s Road inquiring as to the intensions for the two buildings. In addition, it was decided to issue a letter to the property owner of #75A Burnt Woods Road inquiring as to the intensions with the partially collapsed building and to offer town assistance with demolishing the building with town equipment however, cleanup is the responsibility of the owner.

Date of the 2017 Town Christmas Tree Lighting Ceremony; passed to the Civic Functions Committee for review.

ADJOURNMENT OF MEETING
Next Council Meeting : Nov. 28, 2017
Motion 2017-191 Baker/DM Ash
Be it resolved that the meeting be adjourned at 11:15 p.m. Favour 7; Opposed 0; Carried
Signed:


Barry Dooley - Mayor

Shelly Butt - Town Clerk/Manager