October 17,2017 Meeting

ATTENDENCE
Mayor Barry Dooley

Deputy Mayor Gord Ash
Councillor Kelly Loch

Councillor Jennifer Moores
Councillor Glenn Clarke

Councillor Sharon Snooks   
Councillor Jennifer Baker

Shelly Butt, Town Clerk/Manager
Jamie Clarke, Working Foreman

CALL MEETING TO ORDER / WELCOME
Mayor Dooley welcomed all residents present to observe the meeting. (No business on the agenda).

 
Mayor Dooley called the meeting to order at 7:00 p.m. and presented his expectations regarding

following the rules of procedure for conducting effective meetings, effective immediately and for the coming four-year term.

ADOPTION OF THE AGENDA: October 17, 2017
Motion 2017-176 DM Ash/Loch No Additions to the Agenda
Be it resolved the agenda for the Regular Meeting of Council for October 17, 2017 be adopted as presented.

Favour 7; Opposed 0; Carried


MINUTES / COUNCIL MEETING / Regular Council Meeting October 10, 2017,

Swearing-In Ceremony & First Meeting of New Council, October 10, 2017
Regular Council Meeting October 10, 2017

Motion 2017-177 Clarke/Baker No errors or omissions noted

Be it resolved, that the minutes of the Regular Council meeting of Oct 10, 2017 be adopted as presented.
Favour 7; Opposed 0; Carried

Swearing-In Ceremony & First Meeting of New Council, October 10, 2017

Motion 2017-178 Baker/Snooks No errors or omissions noted

Be it resolved, that the minutes of the Swearing-In Ceremony & First Meeting of New Council, Oct 10, 2017 be adopted as presented.

Favour 7; Opposed 0; Carried

COUNCIL COMM. / STAFF REPORTS
Bill/Accounts: Total $5,110.86
Motion 2017-179 Loch/Baker Previously Circulated For Review
Be it resolved to approve payment of the Accounts Payable bills as presented totalling $5,110.86.
Favour 7; Opposed 0; Carried


Town Clerk’s Report: Sept. 13 – October 16, 2017
Motion 2017-180 Snooks/Baker Previously Circulated For Review
Be it resolved to accept the Town Clerk Manager’s Report, Sept. 13 – October 16, 2017 as presented.
Favour 7; Opposed 0; Carried


Noted-C/Baker: 
• Pre-Construction Meeting w/Farrell’s Construction Re: Station Road Paving Project – Work to start before Oct 31/17 and all concerns stated by resident at #5 Hillview Drive regarding road height/excess water runoff

towards property were discussed and duly noted by the contractor to be rectified during the project. In addition, everyone visited the work site for a project visual including areas of concern to #5 Hillview Drive.

Working Foreman’s Report: Sept. 13 – October 13, 2017
Motion 2017-181 Baker/Loch Previously Circulated For Review
Be it resolved to accept the Working Foreman’s Report Sept. 13 – October 13, 2017 as presented.

Favour 7; Opposed 0; Carried

Noted-D/M Ash: Questioned why wiring repairs to a town vehicle were not completed by a certified dealership with respect to the town’s liability should a problem occur from the work completed by a local business and stated in

future all such repairs should be completed accordingly.           

CORRESPONDENCE FOR ACTION
Two Crown Land Applications:
• Crown Land Application #151762 – Existing Cabin, Spruce Pond, Area - Rural Zone and Discretionary
Use Class in the Town’s Development Regulations.


Motion 2017-182 Clarke/Baker
Be it resolved, that having met the town’s development regulations, the Crown Land Application for the existing cabin as identified on Spruce Pond be approved, pending required approvals by all other provincial departments and agency approvals.

Favour 7; Opposed 0; Carried

• Crown Land Application #151755 Remote Cottage, Spruce Pond, Area-Rural Zone and a discretionary use class of Council.
Motion 2017-183 Snooks/Clarke
Be it resolved, having met the town’s development regulations, to approve the Crown Land Application for a remote cottage as identified on Spruce Pond, pending required approvals by all other provincial departments and agency approvals.

Favour 7; Opposed 0; Carried

2. Municipal Assessment Agency, (MAA), Call for Nominations for Avalon Region Director, deadline October 26, 2017. No nominations put forward within Council however, will vote once list of nominee are received.

3. Eastern Regional Service Board, Re: Nominations for Sub-Region/Ward 9-Trinity Conception North, with a deadline of 4:30 p.m.,October 31, 2017. No interest expressed however, if subject to change, anyone interested must give ample notice to have the nomination form completed and sign off by the appropriated signees.

4. Council Representative/s for the Conception Bay North Joint Council Association. It was noted there were two representatives from the previous Council serving as members, which are now vacant, however any number of councillors can attend meetings. Mayor called for expressions of interest and both D/M Ash and C/Clarke volunteered to represent Victoria.

CORRESPONDENCE FOR INFORMATION/DISCUSSION
1. Hon. Steve Crocker, MHA, Re: Congratulatory Letter to all recently elected members to Council for Victoria.
2. Municipal Assessment Agency 2016-2017 Annual Report. Complete copy available on the MAA’s website.
3. Mr. Derek Simmons, Director of Fire Services/Fire Commissioner, letter advising the VVFD’s funding application under the Provincial Firefighting Equipment Fire Protection Financial Assistance Program was not approved. Copy previously supplied to Chief Layden of the VVFD.

4. MNL Members Memorandum - Notice of Motion to be presented at the 2017 AGM of proposed revision to wording that “All references to “Executive Director” be replaced with “Chief Executive Officer, (CEO)”. 
5. Letters of Apology from two members of the VVFD, (FF1003 & FF1018), received as requested by Mayor Dooley for inappropriate public media comments towards Council. Duty noted as accepted and appreciated.
6. Mrs. D. Harvey, Program Coordinator – BizPal. Congratulations to all recently elected Councillors and re-introduction of BizPal’s online service which assist entrepreneurs with online access to Victoria’s business application forms, and other related information.
NEW BUSINESS
Councillor Orientation with Mr. Sandy Hounsell, Director of Regional Support, MA&E, Thursday, October 19, 2017 at 7:00 p.m., at the Community Centre with several towns in the immediate area invited to attend.

Thank-You Letter received as follows:
• Victoria Heritage Society, thank-you letter for sponsorship towards their Annual Golf Tournament Fundraiser.
• Mr. D. Coombs, Chief Development Officer, TCPHF expressing sincere thanks for the town’s financial contribution towards the 28th Annual Telethon.

Donation request from the Retired & Honorary Firefighters Association towards their 13th Annual Christmas Party for Persons with Special Needs. C/Clarke declared a conflict of interest position as being a member of this association, leaving the chambers at 7:57 p.m. 
Motion 2017-184 DM Ash/Baker
Be it resolved to approve a financial donation of $100.00 towards the 13th Annual Christmas Party for Persons with Special Needs as requested by the RHFFA. Favour 7; Opposed 0; Carried
C/Clarke returned to the chambers at 7:58 p.m.

Inquiry from the Victoria Volunteer Fire Dept. asking for direction with respect to responding to fire emergencies to areas over rough terrain on undeveloped trails/paths and if consideration could be given to upgrading such areas. Briefly discussed the two fire pumper vehicles and recently purchased accessory equipment, (high-pressure hose/adaptors) as possibility being adequate to provide fire protection to such areas, however the discussion concluded that the decision to provide fire and emergency response as noted, is at the discretion of VVFD in challenging situation. In addition, insurance coverage and liability information will be requested from Cal-Legrow Insurance.

Councillor Snooks asked if there was any interest in fundraising for the Heart & Stroke Foundation- no expression of interest. In addition, inquired if Council would be donating to the VVFD Annual Banquet with a brief discussion and everyone was reminded that the town paid $49,775.00 towards the purchase of the 2004 Pierce Fire Rescue Pumper, in addition to their 2017 Budget.

Councillor Baker inquired about the following
• Replacement of driveway pavement from the readjustment of a culvert in front of #10 Bear Freeway and was informed the Working Foreman would deal with it.
• Needed discussions on conveyed concerns relating to speed-bumps and should be a priority of the proper council committee.
• Intersection of Old Track Road South /Old Salmon Cove Road in need of repairs; passed to Working Foreman.

ADJOURNMENT OF MEETING
Next Regular Council Meeting November 7, 2017.
Motion 2017-185 Baker/Snook
Be it resolved, with no other business, to adjourn the meeting at 8:42 p.m. Favour 7; Opposed 0; Carried

Signed: 

Barry Dooley- Mayor 

Shelly Butt -  Town Clerk/Manager